Administrative Sales Assistant

Job Title: Administrative Sales Assistant

Department: Sales

Status: Full Time 

Job Summary:

The Administrative Sales Assistant represents the company at the highest level of professionalism by answering customer phone calls

with superb customer service ensuring that each customer feels completely

satisfied and valued.

Responsibilities:

Protect integrity of the estimating process by ensuring that all estimates accurately reflect the appropriate operational, delivery and

equipment costs

·Assist the Account Executives with customer relations and support of lead generation activities

Serve as one of the primary call-in contacts for potential and existing PRO EM clients

Assist in preparation of quotes, contracts and RFP’s

Maintain proper documentation, up to date awareness of company activities, industry trends and regulations

Seamlessly support PRO EM Sales and Operations through accurate and efficient administration of estimating and ordering of services

Administer processes to ensure complete and correct information is received from Account Executives, Event Management Team and Operations Staff

Perform job function within the parameters of the Point of Rental (POR) System

Confirm estimates with Account Executives to ensure orders are correct, processed and delivered

Provide Accounting department with accurate information regarding account receivables/payables

Aid the Purchasing department with sub-rentals, overbooking and inventory control as needed

Continually demonstrate excellent interpersonal communication

Participate in sales meetings and team activities with division leaders and fellow associates

Other duties as assigned

Requirements:

• Must have strong people-focused element to this role by liaising with event contributors, venues, suppliers, partners.
• Problem-solving and creativity.
• Experience of working in a busy, high pressured environment
• Excellent oral and written communication skills
• Pro-active and show initiative
• Familiarity of Word and Excel.
• Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.