Coordinator of Administration

Job Title: Coordinator of Administration

Department: Administration

Status: Full Time

Job Summary:

The Coordinator of Administration will perform diverse assistant duties and administrative functions in support of Executives.  A high level of initiative and sound decision making will be critical.  This is a fast paced-environment and requires excellent organizational skills and the ability to effectively handle multiple priorities. 

Responsibilities:

• Assist Senior Vice President of Administration.
• Assist with insurance and legal matters company wide.
• Initial review of all company contracts.
• COI (Insurance Certificate) management.
• Business insurance claim management.

·        Acts as a resource and point-of-contact for IT matters.

·        Develops and maintains a relationship with key vendors and clients.

• Manages any special projects on behalf of the Senior Vice President.

·        Act as Senior Vice President’s representative to independently handle calls or face-to-face matters.

• Composes and prepares confidential correspondence, reports, and other complex documents.

·        Maintains confidentiality of all corporate, personnel, and research matters.

·        Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the Senior Vice President.

·        Communicates clearly and in a professional manner with all employees on behalf of Senior Vice President.

·        Answer all relevant phone calls promptly and courteously and serve as reception back-up.

• Secures business travel arrangements.

·        Other duties as assigned.

Requirements:

• Must have strong people-focused element to this role by liaising with clients, vendors, and other partners.
• Problem-solving and creativity.

·        Experience of working in a busy, high pressured environment

·        Excellent oral and written communication skills

·        Pro-active and show initiative

·        Familiarity of Word and Excel.

·        Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.

·        Flexibility, working on weekends and evenings