Job Description

Job Summary:


The Receptionist/ Office Administrator provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate employees, mail distribution, flow of correspondence, as well as other duties that can be assigned.

 

Responsibilities:

  • Assists VP of Operations.
  • Manages any special projects on behalf of the Executive Team as needed.
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Manages company cell phones and efax account, Fedex and UPS accounts.
  • Composes and prepares confidential correspondence, reports and other complex documents as needed.
  • Responds to routine external correspondence. Typing memos, purchase requisitions, payment requests and other department forms and documents.
  • Manages office supplies inventory and placer orders as necessary.
  • Submit and tracks maintenance tickets to administration / landlord.
  • Secures business travel arrangements.
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Reconciles credit cards statements
  • Creates and maintains database and spreadsheet files including parking diagram.
  • Be a resource for our employees, vendors, and clients.
  • Maintain voicemail, phone directory, and email distribution lists as required.
  • Process orders in inventory system.
  • Other office duties including helping departments as needed
  • General office duties as assigned 


Requirements:


  • Professional appearance
  • Excellent verbal and written communication skills
  • Possess exceptional interpersonal communication skills
  • Detail oriented, well organized and proficiency in Microsoft Office
  • Ability to multi-task
  • Possess strong organizational skills
  • Must be reliable and punctual
  • Friendly and customer/client focused
  • Bilingual English/Spanish preferable
  • Able to manage multiple phone line system

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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