Operations Admin Assistant

Job

Title: Operations Admin Assistant

Department: Operations

Status: Full-Time

Responsibilities:

Responsible for the Administrative side of Operations to include

editing contracts, entering in-house equipment orders, creating purchase

orders, and running cycle count reports in the point-of-rental (POR) systems to

assist with contract fulfillment for 4 locations.·        

Compiling cycle count data, tracking cycle count accuracy, and

reviewing for discrepancies.·        

Enters new Inventory into POR, as purchased, in a timely manner.·        

Shared Sub Rental Responsibility managing the timely return of sub rented equipment.·        

Supports Operations through efficient ordering of freight, heavy

equipment, labor, and equipment. ·        

Confirms quotes with Project Managers to ensure orders are

correct, processed, and delivered.·        

Manages day-to-day administrative tasks related to Warehouse

production.·        

Oversee equipment contract change control process.·        

Perform other duties as assigned.

Requirements:

• Strong people-focused skills to liaise with event contributors, venues, suppliers, partners, and vendors.
• Problem-solving and creativity.·        

Experience of working in a busy, high pressured environment·        

Excellent oral and written communication skills

Pro-active and show initiative ·        

Familiarity of Word and Excel. ·        

Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.·        

Flexibility, working on weekends and evenings when needed

Disclaimer:

The above

statements are intended to describe the general nature and level of work being

performed by people assigned to this classification. They are not to be

construed as an exhaustive list of all responsibilities, duties, and skills

required of personnel so classified. All personnel may be required to perform

duties outside of their normal responsibilities from time to time, as needed.