Operations Coordinator

Job Title: Operations Coordinator

Department: Operations

Status: Full-Time

Responsibilities:

·        Responsible for the Administrative side of Operations to include opening and closing contracts, making sure prices are accurate, entering in-house equipment orders in POR and assist with contract fulfillment.

·        Follow up with Asset Leads to ensure all equipment has been returned. 

·        Communicate with Account Executives regarding any missing equipment.

·        Process a replacement charge, if equipment is not returned within 3 days, and close the contract

·        Reallocate employees’ hours in Time and Labor by contracts

·        Lock all contracts daily 48 hours prior to delivery.

·        Enter work orders in the system for all ecology servicing, power refuels, etc

·        Enter all subrental contracts into POR

·        Follow up with Dispatch to make sure they are staying on schedule for pickup and returns.

·        Create purchase orders for subrentals, purchases, etc.

·        Reconcile invoices with credit cards statements.

·        Schedules and books travel arrangements for employees. 

·        Submit per diem requests to accounting.

·        Enter new inventory into POR.

·        Create and maintain kits in POR per management request.

·        Other duties as assigned.

Requirements:

• Must have strong people-focused element to this role by liaising with event contributors, venues, suppliers, partners.
• Problem-solving and creativity.

·        Experience of working in a busy, high pressured environment

·        Excellent oral and written communication skills

·        Pro-active and show initiative

·        Familiarity of Word and Excel.

·        Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.

·        Flexibility, working on weekends and evenings when needed